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A change-order pricing package should make the proposed change understandable to someone who did not prepare it. The reviewer needs to see what changed, which documents support the change and how the requested amount was developed. Clear records help the discussion stay focused on the actual work.
Identify the Change and Its Reference
State the revision, instruction or request being priced. Keep the affected drawing references and document dates together. Explain the difference from the previously agreed scope without assuming that every drawing revision changes the price.
Separate Additions and Credits
Show new work and removed work distinctly where relevant. Identify the quantities and pricing inputs used for each. A single net amount may conceal important differences that the reviewer needs to understand before discussing the proposal.
Attach Relevant Pricing Support
Include supplier or subcontractor quotations where applicable and describe assumptions behind labor or equipment amounts. Distinguish confirmed information from provisional inputs. Avoid presenting unsupported figures as though they were documented costs.
Keep Scope and Approval Separate
A pricing package does not by itself establish entitlement, approval or authorization to proceed. Those issues depend on the project agreement and responsible parties. Record the proposal version and any subsequent decisions so the estimating information stays aligned with the approved direction.
Explore Bid Estimators’ estimating support, review our frequently asked questions, or request an estimate with your project documents and required scope.
